Eckerd College Payroll Services strives to ensure timely and accurate completion of payroll in accordance with all state, local and federal rules, regulations and standards. In addition, we are committed to providing the highest quality of customer service to all employees.

Hours of Operation

• 8:30 am to 5:00 pm Monday through Friday

Contact

• Rhonda R Cowgill, Payroll Specialist
  email: cowgilrr@eckerd.edu
  Phone: 727-864-8315
  Fax: 727-864-8802

Payroll Schedules

• 2012-2013 Hourly and Student Pay Schedule
• 2012-2013 Faculty, Executive & Administrative Staff Pay Schedule

Holiday Schedule

• 2012-13 Holiday Calendar - The College grants paid holidays, established annually by the President, to all regular full-time employees. A calendar is published annually listing the holidays. Teaching faculty personnel observe the published academic class calendar.

Hourly Time Entry

• Go to EC Web Login - Hourly employees and students enter hours worked using the Eckerd College web site. 
• Step-by-step instructions for online time/leave entry are provided here through the following links:
  • Hourly Employees
  • Students
  • Approvers
• Hourly Time Sheet by Pay Periods July 2012 through June 2013 - Only used when unable to enter hours using web time entry.

Leave Reporting

• Go to EC Web Login - Administrative staff enter leave hours taken using the Eckerd College web site. 
• Step-by-step instructions for online leave entry are provided here through the following link:
  • Exempt Employees 
• 2012 Exempt Employee Leave Forms - Only used when unable to enter leave using web time entry.
• 2013 Exempt Employee Leave Forms - Only used when unable to enter leave using web time entry.

Other Payroll Forms

• Instructions for Accessing or Printing Your Pay Information - Eckerd College payroll is a "paperless" pay. Payroll payments are made through either a direct deposit or on a pay card. Pay information can be accessed and printed from EC Web.
• Payroll Deposit Form - Use this Form to have your pay deposited directly on to a Pay Card or multiple Checking or Savings accounts.
• How To Review Your W-4 Status & Address Instructions.
• W-4 Form- If you wish to change your federal withholding exemptions, print and fill out a copy of this form and submit it to the Payroll department for processing.
• Special Payment Form - This form is used to pay an employee (already on payroll) for additional pay items. The pay is for lump sum amounts such as awards, grants, overload pay, and others as indicated on the right side of the form. (Detailed Instructions for Special Payment Form)
• Request for Reissue of Form W-2 - A W-2 will only be reissued upon submission of a signed copy of this form. The form must be hand delivered, mailed, or faxed to the address listed on the form (no e-mail forms, please).

Additional Payroll References

• Frequently Asked Questions
• Internal Revenue Service
• Social Security Administration
• Paycheckcity.com
• U.S. Department of Labor

Fast Facts 

• Florida's minimum wage is $7.79/hour effective January 1, 2013.
• The FICA tax rate, which is the combined social security tax rate of 6.2% and the Medicare tax rate of 1.45%, will change to 7.65% for 2013.
• The Social Security Administration (SSA) has announced that the 2013 social security wage base will be $113,700, an increase of $3,600 from the 2012 wage base of $110,100. However, the FICA tax rate will be changed to 6.2% for the employee portion to match with the employer portion. As in prior years, there is no limit to wages subject to the Medicare Tax; therefore, all covered wages are still subject to the 1.45% tax.

Helpful Web Sites for Calculating Payroll Tax 

Publications

• www.irs.gov/pub/irs-pdf/p505.pdf   IRS Publication 505 – Tax Withholding and Estimated Tax.  This publication covers tax withholding and the information on Form W-4 that an employer will use to determine the amount of tax to withhold.  The web site also covers information on how employees should check their withholding to ensure that enough tax is withheld. 
• www.irs.gov/pub/irs-pdf/p525.pdf  IRS Publication 525 – Taxable and Nontaxable Income.   You can receive income in the form of money, property, or services.  This publication discusses many kinds of income and explains whether they are taxable or nontaxable.
• www.irs.gov/pub/irs-pdf/p919.pdf  IRS Publication 919 - How Do I Adjust My Tax Withholding?  This publication helps employees calculate whether they are having enough federal income tax withheld, and whether they should complete a new Form W-4 to adjust their withholding.

Calculators

• www.irs.gov/individuals/article/0,,id=96196,00.html  The purpose of this web site is to help employees to ensure that they do not have too much or too little income tax withheld from their pay. It is not a replacement for Form W-4, but most people will find it more accurate and easier to use than the worksheets that accompany Form W-4. You may use the results of this program to help you complete a new Form W-4, which you will submit to your employer.
• http://www.paycheckcity.com/   This is another web site that is a useful resource for employees who are trying to figure their tax withholding.  Personal paycheck calculators assist you with this function.