What is a Purchasing Card (P-Card)?

A Purchasing Card (P-Card) is the corporate credit card for Eckerd College. It can be used in the same manner as a credit card except that the transactions related to each purchase are specially handled through an on-line program called the Enterprise Spend Platform (ESP) from SunTrust. Each time a purchase is made with the Purchasing Card (P-Card) a transaction message is sent to either the Cardholder or the Department Liaison. The email message contains the purchase information and requires the Cardholder or the Department Liaison to enter the on-line program to complete the expense information allocation.

Important Note: The Purchasing Card (P-Card) is used only for Eckerd College business-related expenditures. Specific information about this policy is provided in the Eckerd College Purchasing Card Policy.

• Eckerd College Purchasing Card Policy - provides policy and procedures for Purchasing Card (P-Card) usage.
• Eckerd College Purchasing Card Application/Agreement Form - Appendix 1 & 2 in the Eckerd College Purchasing Card Policy. Please forward this completed form to the P-Card Administrator (PCA).
• Eckerd College Purchasing Card Credit Increase Form - Appendix 2 (Attachment 1) in the Eckerd College Purchasing Card Policy. Please forward this completed form to the P-Card Administrator (PCA).
• Eckerd College Purchasing Card Month End Reconciliation Cover Sheet - Appendix 3 in the Eckerd College Purchasing Card Policy. Please follow instructions on form and forward to Accounts Payable in the Business Office.
• P-Card Transaction Dispute Form - Use this form for disputing a P-Card transaction.

Important Information about Traveling out of the Country

SunTrust Bank Fraud Management Department has recommended that the cardholder notify SunTrust if he/she will be traveling out of the country. Please call SunTrust at 1-877-864-0197 option #2 between the hours of 8:00 a.m. and 6:00 p.m. and give them your travel information at least 24 hours in advance.