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Dr. Zachary Dobbins
Assistant Professor of Rhetoric
Grants & Fellowships Faculty Advisor

4200 54th Avenue South
St. Petersburg, FL 33711

dobbinzw@eckerd.edu
727-864-8804

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Timeline

Recommended Timeline for Completing Fulbright Application with Eckerd College

Prepared by Jeannine M. Lessmann

THE ECKERD FULBRIGHT APPLICATION DEADLINE IS IN LATE SEPTEMBER EVERY YEAR.

CLASSES START ON LABOR DAY. That provides only a few weeks at best for you after you return, and a few weeks for EckerdCollege’s Fulbright Program Advisor (FPA) and other support faculty to be of assistance to students making their preparations. This is a busy time for everyone. Please be aware now that the last part of your preparation in September is still very time consuming, even if you don't think there will be that much left to do.

There are a number of steps to work through to complete your application by the deadline. Once you have submitted your application to the FPA, you will then have an interview on campus with a committee of faculty and professionals that have experiences relevant to your application program. It is our intention to forward your application to New York as nearly perfect as it can be. This step may take another three weeks to complete.

THEREFORE, YOUR SUMMER PREPARATION IS KEY. A little work here and there will make it easy, and hopefully, get you that big payoff! This is a suggested time line. If you need any assistance at any point this summer, please don't hesitate to contact Jeannine Lessmann or Brian Ransom.

SUGGESTED TIME LINE:

YESTERDAY:
*Register online!

*Send out lots of Letters of Contact to prospective hosts.
Email is cheap, so go a bit crazy. I suggest making a list of ten to get started. Then see if you can't email at least five. REMEMBER: Provide a resume, and the email is the cover letter. Consider yourself to be applying for a job. The first letter takes more time to write, it's all down hill from there. Please borrow freely from my example letter if that helps you.

PLEASE CLOSE YOUR LETTER BY SAYING THAT YOU LOOK FORWARD TO HEARING FROM THEM IN A FEW DAYS, or they may not write you back for weeks. You don't have that kind of time to be waiting!

JULY 1:
*Send out follow-up emails.
Ask if there is anything else they need to know to consider your request. Reiterate that you are interested in learning about any opportunities there may be in working with them.

JULY 15-20:
*Make a final choice for your application and proposal.
At this point, it should be clear to you what your contacts may be able to support, and what their interest is in the kind of project they need. Hammer out a clear objective and approach with the host institution, so you can write your proposal.

*INFORM ME OF YOUR CHOICES: WITH THE HOST INSTITUTION INFO; YOUR OBJECTIVE; AND YOUR APPROACH.

*GET FACULTY AND EXPERT SUPPORT.
Once you have finally made your contact abroad and know your subject area, please don’t forget to seek the support of an Eckerd professor or other expert that can help you brainstorm, develop ideas, suggest strategy, and most importantly, to read your working drafts of the proposal and curriculum vitae.
Always remember that this person’s time must be considered within your own working time line.

AUGUST 1:
*Have your first draft of the proposal written!
You may request that your host institution send you relevant citations and references that may help you in your preparation. At this time, you may take advantage of us, your FPA's and your local faculty expert support. We have a lot of experience assisting students at this stage.

You should share this draft with the FPA's or a faculty member in your area of study, and perhaps even your host contact person. Remember, we/they need 1-2 weeks in our busy schedules to review and give comments back to you!

AUGUST 10:
*Request your Letter of Invitation from them.
Offer to write it for them and they can modify it if that would help them (both in terms of time, language, and knowing what should go in the letter). Otherwise, you may have them send you and me a copy first by email, then I can review it - part of making your application as comprehensive as possible.

We WILL NEED a copy, via snail mail, with a signature, to include in your final application (emailed and faxed copies are not accepted). Please remember that this often takes 3-6 weeks for you to receive (as has been nearly always the case in the past for other students) due to international post.

AUGUST 20:
*Complete the first clear draft of your curriculum vitae (personal statement). Have others give you feedback.

*Make sure you receive solid feedback and comments from others on your draft proposal by this time.

*Order transcripts.

SEPTEMBER 1:
*Begin completing the full application, including all fields in the electronic portion online. This takes considerably more time than students typically plan.

*Complete the second draft of your proposal, utilizing feedback from others.
You probably won't need this much time, but make sure you don't take longer. Again, others will need at least a week or longer to provide you with comments.

SEPTEMBER 10:
*Request all Letters of Recommendation no later than this date!
These requests will need to have a copy of your current proposal write-up, or the reference won't know for what they are recommending you. Please also provide for them a copy of your resume and unofficial transcripts.

*Complete the second draft of your curriculum vitae.
Yes, this means you will be working on the CV and proposal at the same time.

SEPTEMBER 20:
*COMPLETE ALL. YOU SHOULD AIM TO TURN IN ALL MATERIALS BY THIS DATE. TYPICALLY ONLY THREE WEEKS HAVE PASSED SINCE THE START OF CLASSES!