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Human Resources

Human Resources

Policies and Procedures

Tuition Remission

Updated 2/28/13

As part of its commitment to lifelong learning and personal improvement, Eckerd College provides assistance through several means for eligible employees, spouses, and dependents to further their academic goals. This includes the following programs:

The Eckerd College Tuition Remission

The Eckerd College Tuition Exchange Program
*Applicants must meet all eligibility requirements for the Eckerd College Tuition Remission program to qualify for the Eckerd College Tuition Exchange Program. (Please refer to www.tuitionexchange.org and contact the Dean of Admissions and Financial Aid.)

I. The Eckerd College Tuition Remission Program

A. All regular full-time employees, spouses, and dependents [as defined by the Internal Revenue Service (IRS)] of regular full-time employees, faculty, retired faculty, and retirees may enroll in Eckerd College academic programs [Residential Degree and Program for Experienced Learners (PEL)] and may receive tuition remission per the provisions of this policy. The employee should apply to the program to which he/she is seeking admission and complete an Application for Tuition Remission (available in Human Resources and online). Application for tuition remission must be approved by the Human Resources Office prior to enrollment for each semester. Applications for the Tuition Remission program are available in the Human Resources Office.

It should be noted that this benefit provides for the reduction of tuition only. All other costs (i.e., fees, etc.) not billed as tuition must be paid by recipient.

B. The program of tuition remission will apply only to credit courses taken at Eckerd College and will include full tuition for regular academic year courses, regularly scheduled summer school, including winter term and autumn terms, and audited courses.

II. Employment Eligibility

A. All regular full-time Faculty: Upon Employment.

B. Continuing part-time Faculty: Upon Employment.

C. All Staff:

Full-time After probationary period.

Part-time After two (2) years of continuous service (minimum of 1,000 hours per year).

D. Should any full-time or continuing part-time member of the faculty or staff with five (5) or more years of continuous service at the College who has been eligible for tuition remission (or part-time staff who have accumulated 2,000 hours of service) become totally disabled or die while still in employment status, the College will continue to provide tuition remission to those dependents* currently enrolled or provide future assistance if the student enrolls within one (1) year from the time of death or total disability.

E. Retirees (See Personnel Policy Manual for definition) may continue to receive tuition remission benefits for spouses and dependent children with the limitation that the benefit will be extended only if the spouse and dependent children were enrolled at the time the employee retired. Retired employees may continue to enroll in classes.

F. Vendor employees and their dependents are eligible only if enrolled in courses as of October 1, 2005.

III. Enrollment Eligibility and Requirements

A. Children

i. An eligible child is defined as one who is a natural child, a step-child or a child legally adopted before obtaining the age of eighteen (18).

ii. An eligible child may also include a child for whom a faculty/staff member has been granted guardianship before that child attained the age of eighteen (18). The faculty/staff member will be required to provide the Human Resources Office with a copy of the court-appointed guardianship documentation.

*Dependents as defined in IRC § 132

iii. Eligible dependents are considered those dependents who rely for more than half financial support upon the faculty and/or staff member for the calendar year and are claimed by the faculty/staff member on their federal income tax returns in accordance with the Internal Revenue Code guidelines. The Human Resources Office will require that the employee certify that the dependent qualifies under the IRS guidelines in order for the benefit to be excluded from taxable income.

iv. Dependent children must meet the standards of admission and continuing academic eligibility of a given program. A minimum cumulative grade point average of 2.0 must be maintained.

v. Tuition Remission recipients will not be eligible for any other Eckerd College sponsored scholarships.

vi. Tuition is not taxable to the employee (parent).

vii. The dependent child will register for classes under the same procedures and during the same time periods as all other students.

B. Employees/Spouses

i. Employees/Spouses must meet the standards of admission and continuing academic eligibility of a given program.

ii. Tuition Remission recipients will not be eligible for any other Eckerd College sponsored scholarships.

iii. Tuition Remission recipients must not displace from enrollment in a given course those students who pay tuition. The student may not register for any course which is fully enrolled unless the instructor and the appropriate dean agree explicitly to increase the capacity of the class without increasing its cost to the College. The student will not count towards the minimum enrollment for a class to be offered.

iv. Tuition Remission recipients will register for classes under the same procedures and during the same time periods as all other students.

IV. Tuition Grants for Study Abroad

Faculty, Staff and eligible dependents who are enrolled as full-time degree seeking students at Eckerd College may participate in Eckerd College study abroad courses without paying tuition. No travel, fees, lab costs and other expenses will be covered under this tuition program.

V. Financial Aid
Full time students seeking a Bachelor's degree must apply for the Florida Resident Access Grant (FRAG). A one year waiver of this requirement will be granted to new employees who have not been Florida residents for one year. The amount of the Tuition Remission benefit will be the amount of tuition, less the value of FRAG. Full-time eligible students who fail to apply for the FRAG will be required to pay the College the amount that would normally be granted to the College in connection with the FRAG. The full Tuition Remission benefit will be provided to part-time students and those students who are non-residents. Please contact the Director of Financial Aid for all the requirements of the Florida Resident Access Grant.

VI. Procedures

A. The Tuition Remission Form must be completed and approved by the Human Resources Office. Approval by the Human Resources Office signifies that the employee is eligible for the benefit not for admission into the program. (The Tuition Remission Forms are available in the Human Resources Office.)

B. Children and spouses of employees enrolling in either the Residential Program or the PEL Program must also follow the procedures established in the Admissions Office and the PEL Enrollment Office respectively.