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Information Technology Services

Information Technology Services

Proper Novell Drive Usage

The purposes of the various drives

There are two types of drives in our system: Local Drives and Network Drives. 

NOTE:  For the sake of clarity, this document is written with Windows workstations running Novell’s Client in mind.  However, some of these features are available for Macintosh, Linux and Windows Native File Access, that is access without the Novell Client.

Local drives

Local drives are those designated with letters A, B, C, D and sometimes E, F and G.

These drives include the local hard drive, floppy drive, CD and DVD drives, and flash memory keys (also called thumb drives).  Such drives may vary on each computer.

Local drives are not protected from loss of data.  They are not backed up.

When logged in to Novell, all local drives from H to Z are reserved to the Novell system and are no longer local drives, but are mapped network drives.  If there is a configuration on the local station which preempts this, the station is not compatible with our system and either the local configuration should be removed, or the user should not login to Novell.

Network drives

Network drives include all lettered drives from H on.  Network drives include drives attached by UNC and URL and they include drives attached by IP address and DNS.

NOTE: We discourage the use of locally mapped drives to network locations except by the Administrator.  The Microsoft Windows operating system offers this function, however confusion often follows when the customer loses the map since our network is not a Microsoft network.   If this function is used, please understand it is a temporary map.  The Novell Client also offers a similar function, but this should also be understood as temporary.  If a special permanent map is needed for a department, or an individual, please make the request to the help desk.  Departmental maps are preferred to individual customer maps.

Our policy

Local Drives are to be used for non-college-related work.  They are to be used for temporary storage of personal work.  We recommend that for personal work, rather than using the local hard drive, use CDs, DVDs, floppies, external hard drives, or flash drives connected to the USB ports.  Thus, in most cases, the hard drive should be reserved to the local operating system and applications.  Do not store personal work and data on network drives.

In many organizations, the use of external storage, like floppies, CDs and flash memory, is discouraged and even prohibited for security reasons.  Please don’t abuse this privilege.

Place all college related work on network drives.  They are called by all letters from H to V.  For most campus work, they are called by S, H, P, V, N, and T.  The letters W to Z are reserved for the network operating system.  On most stations these will not appear. The H drive is for college related work that is not ready to be shared with others or is to be held secure from others and only viewed by its owner.  It is also called the HOME folder or directory. 

NOTE: The LAN Administrator and Systems Administrator have rights over the entire system, and thus the HOME folder is not invisible to them.

The T, N, P, S and V drives are for shared work.  There are also other shared drives.  These are drives which require special group memberships which are given by the LAN Administrator.  Customers with membership rights to those drives will be so informed by the LAN Administrator.

The T Drive is for temporary work, and contents are deleted on an oldest data first basis to the quota limit on every Sunday evening.

The N Drive is for certain college-wide shared work.  Examples are leave forms.  This is a read- only drive for most of the campus.  It is for documents that are posted for general use.  Being a read-only drive, only those with membership rights to save will be able to write to the drive.

The S and V drive is the same location.  The V drive is the campus wide shared directory.  The S drive is a short cut to departmental folders within the V drive.  Other drive letters (such as O) are also short cuts to specific departmental folders within the V drive.  As stated above, those members with rights to those drives will be so informed by the LAN Administrator.

In addition to the S and V drives, there is the P drive.  The purpose of the P drive is that work is stored there which is accessible to the departments as a shared drive, but the difference from the S drive or V drive is that the work is slower to change, and intended for archive, or the documents are pictures and videos.  A good example of things to put here are previous years' class PowerPoint projects.

There is a quota currently being implemented on the H drive, applied to each customer's account.  The standard quota space is 2 gigabytes.  We will consider exceptions on a case-by-case basis.  When the quota is reached, the customer may not save more, and should move the data off to external storage, or move the data to a shared location, on the S or P drive.  If the customer needs more space, he should calculate how much more, be able to justify the purpose, and contact us.

Do not store programs and installation programs on the network drives, or more precisely, if you need to store a program contact us and we will put it in a good place, probably in our network repository, which we have set aside for the purpose. (We call it the I: drive -- I for installs.)  Normally, programs do not run from the Network drive, but are installed locally on the workstation and connected to data on the network drives.

Do not backup a workstation to a network drive for permanent storage.  Contact desktop support if you need assistance with backing up a local station.  However this should not be needed if you have followed our guidelines above.

The benefits

When a PC is lost, perhaps because of a failed hard drive, or perhaps a lighting strike, or some sort of accident, network data is not lost.  A new computer can then be delivered or a part replaced, the connection made to the network, and the data is on the network, so the customer is back in business.

All key data on the network is backed up to tape and replicated to our Business Continuity/Disaster Recovery Data Center.

All data on the network may be reached through an internet connection and with a browser anywhere in the world.

A customer may move between several computers and his data will follow.

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